Terms and Definitions

Architect

The architect assigned to the project or the architect’s designee(s).

Art Allocation

The amount set aside by the state agency that is responsible for the new construction, to be used for acquiring and installing artwork, which may be up to one-half of one percent (.5%) of the total construction appropriation, but may not exceed $100,000.

ASB Administrator

The person assigned by the User Agency head to administer and facilitate the Art Selection Process for that agency's eligible construction project(s). In the State University System, the User Agency Representative may also serve as ASB Administrator or they may appoint an ASB Administrator.

Blind Review

The initial review of artists' submissions based solely on artistic excellence and appropriateness to the site, where artists' identities remain anonymous.

Commissioned Work

A work of art that is site-specific, professionally designed for a particular location, and that is a specified medium, genre, size, or subject.

Committee

The project's local Art Selection Committee that is responsible for selecting artwork for purchase or commission, or both.

DMS Representative

The Department of Management Services agency head or an individual designated by the agency head when DMS is the builder and lessor of a facility occupied by one or more other state agencies.

Division

The Division of Cultural Affairs of the Department of State

Division's Public Art Mailing List

A list that may be used by Art Selection Committees to solicit artists for projects. Artists may add their names to this list by setting up a profile in the Division's online mailing list system. ASB Administrators may request the most current version of this list from the Division.

Implementation Expense

The project expenditures for items other than artwork, such as proposal fees for the commissioning of site-specific proposals from artists, advertising the project, creating educational and publicity documents, and selection process administration.

Occupant Representative

An employee who will work in the new facility and is designated by the User Agency Representative to serve on the local Art Selection Committee. At the discretion of the User Agency, this Committee position may be held by more than one person (called Co-Occupants), but regardless how many persons serve, there shall only be one vote cast on behalf of the Occupant Representative.

Presentation

One of the two methods chosen by the Art Selection Committee to select artwork. With the Presentation method, finalist(s) present their qualifications and examples of their previous artwork to the Art Selection Committee.

Primary User

In those buildings that will be occupied by more than one state agency, the agency that will occupy the largest amount of square feet in the new building.

Project Director

The individual managing the construction of a state building.

Proposal

One of the two methods chosen by the Art Selection Committee to select the artwork. With the Proposal method, finalists submit a proposal for a site-specific artwork.

Proposal Fees

The amount to commission site-specific Proposals from artists or for artist Presentations. This expense is considered an implementation expense.

Public Access

Free access by the public to an area, in the interior of a building, during normal operating hours.

Public Areas

Those areas of a building or its surrounding grounds normally frequented by the general public without limitation of access during normal work hours.

State Building

An original construction project funded through the fixed capital outlay appropriation process.

User Agency

The state agency or university that will occupy the new facility. When multiple agencies occupy a facility, the User Agency is called the Primary User. When there is no Primary User or the User Agency has not been determined, the User Agency should be the agency that builds the facility.

User Agency Representative

The User Agency head or an individual designated by the agency head to represent the User Agency as a member of the Art Selection Committee.

Visual Arts Representative

A professional in such fields as art, design arts, art history, architecture, or architectural history.

Work of Art

Aesthetic objects or works produced by an artist as a result of skill and creative imagination which includes but is not limited to such items as architecturally integrated work, bas-relief, ceramic, craft, drawing, environmental piece, fiber, fountain, glass, kinetic, light sculpture, mixed media, mobile, mosaic, mural, painting, photography, print, sculpture, tapestry, wall hanging or digital media created by a professional artist, artisan, or craftsperson. Reproductions and mass-produced items are excluded from this definition.